Job Details

WE HIRE MILITARY

Administrative Assistant

Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.

Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquires using the CATMS system.  Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.

Clearance:  Active Top Secret SCI

Minimum of has at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.

• Experience within DoD and other federal agencies
• Demonstrated success managing several direct reports and multiple functional areas across multiple locations
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
• Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
• Must have excellent analytical and problem-solving skills
• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
• Must have strong active listening skills to assess customer needs and satisfaction
• Must have experience in managing customer expectations and working directly with customers
• Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
• Must have the ability to multi-task across multiple projects

The following experience is desirable:  Bachelor’s degree from an accredited college/university

Please see standard Work, Physical and Mental Requirements for all Quantech roles. 

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.