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The Executive Assistant Lead provides expert administrative and project management support for the Chief Executive Officer (CEO) and Chief of Staff. Manages a wide variety of support assignments, some independently, of a large scope, high impact, confidential and complex nature. Maintains calendars and coordinate meetings to ensure the most efficient and effective use of the CEO's time. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Compiles and maintains data/documentation to ensure availability of complete, accurate and current information.
Job Responsibilities
- Oversees and assists team members in assigned functional area, which may include but not limited to, ensuring team is meeting key-deliverables and quality standards, addressing and resolving challenges, managing and tracking performance, and assisting in time management and scheduling; escalates issues to senior leaders as needed.
- Acts as a Liaison with the Board of Directors, physician/community leaders, professional healthcare organizations and senior executives in a timely and confidential manner.
- Screens visitors, calls, requests and inquiries; Organizes and expedites the flow of work through the Executive Office and the organization; Provides general project management support for department strategic priorities.
- Facilitates and executes preparations for meetings including agenda items and technology set-up readiness.
- Manages the Chief Executive Officer's and Chief of Staff's calendar by scheduling and confirming appointments; Coordinates internal/external meeting arrangements such as invitation/registration process, facilities, catering/logistics, travel and hotel arrangements as needed.
- Consistently displays the highest level of sensitivity to organizational issues and trends due to the nature of interactions - particularly with external contacts; Exercises confidentiality and discretion in all matters.
- Prepares, edits and proofreads letters, memoranda and presentations - often of a complex and confidential nature.
- Instructs, trains and delegates tasks to other clerical and administrative team members.
- May perform additional duties as assigned.
Minimum Qualifications
Experience - 5 years of experience directly supporting a senior level executive and 2 years of experience directly supervising administrative staff.
Education - High School diploma or equivalent
Preferred Qualifications
Experience supporting CEO or C-Suite Executives
Healthcare or Hospital experience is preferred
Inova Benefits and Perks:
- Health, Vision, and Dental Coverage
- Tuition reimbursement and Educational Assistance
- Student loan assistance - up to $10,000!
- State-of-the-art medical and training facilities
- Paid parental leave for birth/adoption of a child
- Retirement benefits with match from day one
- Free Parking to all employees
- Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
As a recipient of federal financial assistance, Inova Health System (“Inova”) does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, sex, sexual orientation, disability, or age in admission to, participation in, or receipt of the services or benefits under any of its programs or activities, whether carried out by Inova directly or through a contractor or any other entity with which Inova arranges to carry out its programs and activities.
This policy is in accordance with the provisions of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Section 1557 of the Affordable Care Act, and regulations of the U.S. Department of Health and Human Services issued pursuant to these statutes at 45 C.F.R. Parts 80, 84, 91 and 92, respectively.