(COMPETITIVE CONTRACTUAL)

State Highway Administration

The Administrator's Office- Baltimore City Grade 14 (5051) SP# 24-10-01

Special Assistant (Executive Associate I)

YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION
http://www.governmentjobs.com/careers/mdotmd

The State Highway Administration's (SHA) Administrator's Office is currently recruiting for a Special Assistant (Executive Associate I) in Baltimore City. This position is open to anyone who meets the minimum and selective qualifications listed below. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work: The main purpose of this position is to serve as Special Assistant to two of the executive level Chief positions (Chief Financial Officer, Chief Administrative Officer, Chief of Staff, and Chief Engineer). This position assists the two executive level Chiefs in carrying out the responsibilities of the office by independently handling various administrative, policy and technical duties. This position is the central point of communication between the Chiefs and the Senior Manager direct reports. The Senior Managers who report to the Chiefs count on this position to coordinate and maintain control over issues and communication. This position must use independent judgement to ensure business is efficiently communicated and conducted. This position requires a high level of integrity and is exposed to confidential and sensitive information daily. This position must also have excellent written and verbal communication skills and must be able to offer solutions to problems. This position must have strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. This position is also required to participate in high level special projects.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide.

"The State Highway Administration (SHA) has been named Training Magazine's Training APEX Awards for the fifth consecutive year."

MINIMUM QUALIFICATIONS:

Education: Graduation from a standard high school or possession of a high school equivalency certificate.

Experience: Five (5) years of experience in secretarial work.

Selective Qualifications: Two and a half (2 ) years of the required experience must have involved providing administrative support for senior and/or executive level leadership.

*This statement contains a selective qualification, which is more focused in scope than the minimum qualifications for this classification. Selective qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skill, or abilities).

PREFERRED QUALIFICATIONS:

The ideal candidate will possess the following:

• Proficient in Microsoft Word, Outlook, Access, PowerPoint, and Excel
• Familiar with customer service databases, the Public Information Act, coordinating multiple calendars, and correspondence at an office-wide level
• Effective oral and written communication

None.

TO APPLY: All applicants must submit an application online at http://www.governmentjobs.com/careers/mdotmd (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application. The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one position at the same employer, please list each position that you held and the length of time that you held each position.

The state of Maryland offers excellent health and leave benefits, 401k benefits, a pension plan, a free transit program, and advanced education and training opportunities.

The incumbent in this position will not be a member of a covered bargaining unit.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

Applications must be submitted online by the closing date.
If you have any questions, please contact the Recruitment and Examination Division at the number(s) listed below:
410-545-5554

Appropriate auxiliary aids and services for individuals with disabilities will be provided upon request. Please call at 410-545-5554. SHA is committed to complying with the letter and spirit of the Americans with Disabilities Act.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 05/03/2024